DOs and DONOTs

DO's and DON'ts

DO'S

1. All computer users should use their own password and periodically changed (at least once in a fortnight) and should not be shared with any one to prevent access to unauthorized persons.

2. Take necessary precautions against natural hazards like fire, rain, dust, etc. Users should clean the printer, keyboard and monitor externally once in a week. Paint  brush may be used.

3. Printer should be switched off whenever it is not in use.

4. Take enough precautions against computer viruses by not allowing any outside pen drive or Compact Disk or any e-mail attachments for use without scanning for the viruses.

5. Periodical change of Ribbons in the Printer should be carried out. Please ensure that impressions are bright and clear.

6. Rectification of faults and maintenance should be carried out under proper and close supervision and service report from the service engineer should be obtained.


7. Postmaster/SPMs should ensure that Backup of Sanchaya Post is sent to Supervisor SBCO periodically without fail.


8. Systems identified for the backup purpose should be switched off only after the backup is over.

DON’Ts

1. Don’t let any unauthorized person use your computer system.

2. Don’t share your password with any one, not even with your colleagues.

3. Don’t reveal the password to any person.

4. Don’t connect the computer directly to the mains.

5. No other electrical device should be connected in the power from UPS.Use it exclusively for computers.

6. Use of internet should be restricted other than official purpose.

7. Don’t allow staff members to bring their own pendrives/floppies/CDs to run on the computer system of the department.

8. Don’t use pirates or gifted copies of software  on the computer system of the department.

9. Don’t play computer games. These could be the main carriers of computer viruses and an unsuspecting easy medium for an intruder to break into your computer system.

10. Don’t allow eatable and water near the computer as these attract rats/pests and raise the dust and moisture level to the detriment of the computer system.

11. Don’t switch off the computer suddenly. Sudden power fluctuation/failure may leads to corruption/deletion of data.

12. Don’t rotate the printer cylinder while the printer is in ON position. 

13. Don’t work on Server system without proper permission.

14. Don't plug or unplug any devices like keyboard, mouse etc., to the system while it is on.

15. Don't keep ledgers/books etc on systems, keyboards, mouse, weighing scales etc.

16. Don't connect lights, fans etc from UPS. Use exclusively for computers.